The Specify Actions section at the bottom of the dialog box, shown in Figure C, allows a user to indicate what should happen to messages. Now users must specify where the messages that meet the criteria should go. Existing criteria may be removed with the Remove button, or the Remove All button may be used to delete all criteria.Īt this point, the rule criteria have been established. Then, the criteria are added to the rule by selecting the Add button. For example, Figure C shows the creation of a rule that processes all messages that have TechRepublic in the subject line. Next, users should add the specific criteria in the text box.

Is Not: The rule property does not equal the specific text.

Is: The rule property equals the specific text.

Does Not Contain: The rule property does not contain the specific text.

Contains: The rule property must contain the specific text.

Figure C shows the options, which include: Once the property is selected, the next step is adding the condition.

The other options allow specific aspects of the message to be used in the rule. The last option (All documents) is used to define a rule for every message received. To set the characteristics, the user chooses a property of the e-mail, and adds the condition under which the e-mail should be diverted.

To create a rule, click the Create Rule button shown in Figure A to get to the dialog box shown in Figure B, which allows the user to set the various characteristics of a rule. The condition defines the rule criteria, and the action defines what the system does to the message if the condition is met. Download IBM Lotus Notes Traveler for free. When creating a new rule, users must define two parts of the rule: the condition and the action. When a message meets a defined condition, Lotus Notes takes the specified action with that message. Mail rules work like this: Whenever a message is received, the Inbox evaluates the fields in the message against registered mail rules. For example, you can customize rules to block spam e-mail or to intercept messages with questionable content. You can create rules to divert messages from a specific person or group to a designated folder. Basically, a mail rule decides how to process incoming messages as they are received.

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